How to file certified payroll in Texas (WH-347)

Texas sets prevailing wages locally

Under Chapter 2258, the awarding public body — not a state agency — determines the prevailing wage rate for each public-works project and includes it in the contract. Because the rate lives in your project documents rather than a statewide schedule, PayrollPenguin captures the rate on the project and checks your paid rates against it, flagging a rate below the determination as an anomaly for your review.

No statewide form — the WH-347 is the format

Texas publishes no state-specific certified-payroll form or central upload portal, so the federal WH-347 (the standard Davis-Bacon certified payroll report and Statement of Compliance) is what awarding bodies accept. PayrollPenguin reshapes your weekly payroll into a WH-347 PDF — classification, hours, gross, deductions, and fringe — and reformats your numbers without ever inventing a wage.

Federal-aid highway work and LCPtracker

On federally funded jobs, the federal Davis-Bacon WH-347 governs. Some Texas Department of Transportation (TxDOT) federal-aid highway projects collect certified payroll through LCPtracker instead of a paper hand-off — check your specific contract. PayrollPenguin produces the file-ready WH-347 either way, so you have a clean report to submit or to key in.

How to file Texas certified payroll

1. Import your payroll run. Upload your ADP, Gusto, QuickBooks, Paychex, or CSV payroll for the pay period.
2. Pick the Texas project. Select the project and enter the prevailing wage rate the awarding city, county, or school district set in the contract.
3. Resolve flagged anomalies. PayrollPenguin flags rates below the determination, missing fringe, and zero-hour weeks for you to review before certifying.
4. Certify and export the WH-347. Sign the Statement of Compliance, then download the file-ready WH-347 to submit to the awarding body or key into LCPtracker.

Frequently asked questions

Does Texas have a state prevailing-wage law?

Yes. Texas Government Code Chapter 2258 is a prevailing-wage statute, but it is administered locally — the awarding public body (city, county, or school district) sets the rate for its project. There is no statewide certified-payroll form, so the federal WH-347 format is accepted.

Where do I file certified payroll in Texas?

There is no central state portal. You submit to the awarding public body named in your contract. On federally funded work the federal Davis-Bacon WH-347 applies, and some TxDOT federal-aid highway projects collect certified payroll through LCPtracker — check your specific contract.

Is PayrollPenguin a compliance guarantee?

No. PayrollPenguin is a reporting and formatting tool — it formats your payroll into a file-ready WH-347 and flags anomalies. You certify and the awarding body / DOL reviews.