How to file certified payroll in Rhode Island (DLT Certified Weekly Payroll)

Rhode Island rejects the federal WH-347

This is the key reason Rhode Island needs its own form. Under RIGL Chapter 37-13-13 it is mandatory that contractors use the state DLT-WRS-1 Certified Weekly Payroll form for Rhode Island prevailing-wage requests; the federal WH-347 is not accepted for state or municipal jobs. The WH-347 is only allowed on RIDOT federal-aid projects. PayrollPenguin generates the correct RI form so you are not handing in a federal sheet the state will return.

RI row codes: P.S., P.O., A.P.S., A.P.O., R.H. and R.O.

The Rhode Island form lists every hour a worker put in that week, on six row codes: P.S. and P.O. (straight time and overtime on this project), A.P.S. and A.P.O. (straight time and overtime on another Rhode Island prevailing-wage project, named at the foot of the form), and R.H. and R.O. (straight time and overtime on other work), each with the hourly rate paid. PayrollPenguin fills each row from your own payroll data — it reformats your numbers; it never invents a wage.

No SSN column, and a monthly cadence

Unlike California, the Rhode Island form has no Social Security Number column — the employee column is the worker’s name, address, and phone number, so PayrollPenguin never renders an SSN on this filing. And despite the "Weekly" in the form’s title, Rhode Island submission is monthly to the awarding authority. PayrollPenguin assembles the period’s payroll into the form and flags late-cadence so you file on time.

How to file Rhode Island certified payroll

1. Import your payroll run. Upload your ADP, Gusto, QuickBooks, Paychex, or CSV payroll for the period.
2. Pick the Rhode Island project. Select the public-works project and its DLT wage decision so the filing is bound correctly.
3. Review flagged anomalies. PayrollPenguin flags missing fringe, classification gaps, and below-determination rates for you to resolve before you certify.
4. Certify and export the form. Sign the Statement of Compliance, then download the file-ready DLT-WRS-1 Certified Weekly Payroll to submit to the awarding authority.

Frequently asked questions

Can I just file the federal WH-347 in Rhode Island?

Not for state or municipal prevailing-wage work. RIGL 37-13-13 makes the state DLT-WRS-1 Certified Weekly Payroll form mandatory; the WH-347 is only accepted on RIDOT federal-aid projects. PayrollPenguin generates the Rhode Island form so your filing is in the format the state expects.

Does the Rhode Island form need a Social Security Number?

No. The DLT-WRS-1 has no SSN column — the employee column is name, address, and phone number. PayrollPenguin never renders an SSN on this filing.

Is PayrollPenguin a compliance guarantee?

No. PayrollPenguin is a reporting and formatting tool — it formats your payroll to the official DLT-WRS-1 specification and flags anomalies for your review. You certify and the Department of Labor and Training / awarding authority reviews.