How to file certified payroll in Pennsylvania (L&I Form LLC-25)

One integrated form, filed weekly

The LLC-25 is a single two-page form. Page 1 is the weekly payroll record — employee name, work classification, daily and ST/OT hours, base rate, cash and fringe-benefit contributions, deductions, and gross pay on prevailing-rate jobs. Page 2 is the Certified Statement of Compliance, with the fringe-benefit breakdown, debarment certifications, entity information, and a notarized signature. You submit it weekly to the public body that awarded the contract; Pennsylvania has no central electronic filing system for it.

No SSN on the LLC-25

Unlike California or Washington, the Pennsylvania LLC-25 has no Social Security Number column — the payroll record identifies workers by name and classification only. PayrollPenguin renders exactly what the form asks for and never prints an SSN on the LLC-25.

Notarization on first and last submissions

The LLC-25 requires notarization on the first and last submissions only; all other weeks are completed without the notary block. PayrollPenguin leaves the signature and notary area blank — you certify and have it notarized as a deliberate human step. The tool reformats your own payroll numbers; it never invents a wage or rate, and never pre-signs the certification.

Philadelphia runs its own program

City of Philadelphia public-works contracts are administered separately through Philadelphia’s own LCPtracker-based certified-payroll program, which is distinct from the state L&I LLC-25 process. If your project is a Philadelphia city contract, check whether it requires the city’s LCPtracker upload instead of, or in addition to, the LLC-25.

How to file Pennsylvania certified payroll

1. Import your payroll run. Upload your ADP, Gusto, QuickBooks, Paychex, or CSV payroll for the pay period.
2. Pick the Pennsylvania project. Select the public-works project and confirm its project serial and contract number so the LLC-25 header is filled correctly.
3. Review flagged anomalies. PayrollPenguin flags missing classifications, zero-hour weeks, and fringe gaps for your review before you certify.
4. Certify, notarize, and submit the LLC-25. Sign the Certified Statement of Compliance (notarized on first and last submissions), then submit the file-ready LLC-25 to the awarding public body.

Frequently asked questions

Where do I send the Pennsylvania LLC-25?

Weekly, to the public body that awarded the contract. Pennsylvania has no statewide upload portal for the LLC-25 — submission is to the awarding agency. (Philadelphia city contracts run a separate LCPtracker-based program.)

Does the LLC-25 require a Social Security Number?

No. The LLC-25 payroll record identifies workers by name and classification — there is no SSN column. PayrollPenguin never prints an SSN on the form.

When does the LLC-25 need to be notarized?

On the first and last submissions only; other weeks are completed without the notary block. PayrollPenguin leaves the signature and notary area blank so you certify and notarize it yourself.

Is PayrollPenguin a compliance guarantee?

No. PayrollPenguin is a reporting and formatting tool — it formats your payroll to the L&I LLC-25 specification and flags anomalies. You certify the Statement of Compliance and the awarding agency reviews.