How to file certified payroll in New Mexico (WH-347)

New Mexico has a state prevailing-wage law

The Public Works Minimum Wage Act covers state-funded public-works projects in New Mexico and requires contractors to pay the prevailing wage and fringe rates that DWS determines for the project’s classification and locality. It runs in parallel with federal Davis-Bacon on federally funded work, so the same job can carry both a federal and a state wage decision — PayrollPenguin ties your report to the right wage determination so the rates match the work.

New Mexico accepts the WH-347 format

New Mexico does not mandate a specific payroll form. The state rule (11.1.2.9 NMAC) provides that the contract need not require any particular form, and the federal WH-347 is commonly accepted, as is the DWS Weekly Payroll Form. Certified payroll is provided to the contracting agency and to the director on request. There is no mandatory statewide electronic portal for submission, so a clean, file-ready WH-347 (PDF) covers the requirement for most awarding agencies — PayrollPenguin produces exactly that.

Required data and the Statement of Compliance

A New Mexico certified payroll must carry each worker’s name, classification, hours by day and week, hourly and fringe rates, itemized deductions, net wages, and the wage-decision number, plus a signed Statement of Compliance. PayrollPenguin maps your classification to the prevailing-wage rate, reshapes weekly hours into the WH-347 layout, and flags a rate below the wage decision, a missing classification, or a zero-hour week as an anomaly to resolve — it reformats your numbers; it never invents a wage.

How to file New Mexico certified payroll

1. Import your payroll run. Upload your ADP, Gusto, QuickBooks, Paychex, or CSV payroll for the pay period.
2. Pick the New Mexico project. Select the public-works project and its wage determination so the WH-347 carries the right classifications and rates.
3. Resolve anomalies. PayrollPenguin flags a rate below the wage decision, a missing classification, or a zero-hour week before you can certify.
4. Certify and export the WH-347. Sign the Statement of Compliance, then download the file-ready WH-347 PDF to submit to the contracting agency.

Frequently asked questions

Does New Mexico accept the federal WH-347?

Yes. New Mexico does not require any particular payroll form (11.1.2.9 NMAC), and the federal WH-347 is commonly accepted for Public Works Minimum Wage Act projects, alongside the state Weekly Payroll Form. Certified payroll goes to the contracting agency, and to the Department of Workforce Solutions director on request.

Is there a mandatory state electronic portal for New Mexico certified payroll?

No statewide electronic portal is mandated for Public Works Minimum Wage Act filings — a file-ready WH-347 or the state Weekly Payroll Form, provided to the contracting agency, covers the requirement. (Some specific awarding agencies, such as NMDOT highway work, use their own systems; check your contract.)

Is PayrollPenguin a compliance guarantee?

No. PayrollPenguin is a reporting and formatting tool — it formats your payroll to the WH-347 specification and flags anomalies. You certify and the contracting agency / Department of Workforce Solutions reviews.