How to file certified payroll in Maine (state prevailing wage)

Maine has a state prevailing-wage law

Maine’s prevailing-wage requirement applies to state-funded public-works projects above the statutory threshold (currently $50,000 in total cost). Workers must be paid at least the prevailing wage and fringe rate for their classification, and the contractor reports that each pay period. This is a state requirement that runs parallel to federal Davis-Bacon when a project also uses federal funds — check which determinations apply to your job.

Maine accepts the WH-347 or an equivalent form

For Maine state prevailing-wage reporting, the Bureau of Labor Standards looks for a payroll statement with a signed Statement of Compliance — not a single mandatory electronic format. The federal WH-347 carries the required data (worker, classification, daily and total hours, rate, gross, deductions, net, and fringe handling) and is widely accepted; Maine also publishes its own downloadable Certified Payroll Form. There is no statewide electronic portal you must use for general state prevailing-wage certified payroll. (Some individual federally funded jobs route reporting through a specific system — confirm with your letting agency for that project.)

Where the report goes each pay period

Certified payroll in Maine flows up the contracting chain: subcontractors submit to the general contractor, and payrolls reach the Maine letting agency, where the Bureau of Labor Standards reviews them to confirm workers received the required wages and fringe benefits. PayrollPenguin reshapes your payroll numbers into the WH-347 layout and the Statement of Compliance — it reformats your data; it never invents a wage.

How to file Maine certified payroll

1. Import your payroll run. Upload your ADP, Gusto, QuickBooks, Paychex, or CSV payroll for the pay period.
2. Pick the Maine project. Select the public-works project and its applicable Maine prevailing-wage determination so classifications map to the right rates.
3. Resolve flagged anomalies. Review flags such as a rate below the determination, missing fringe, or a zero-hour week before you certify.
4. Certify and export the WH-347. Sign the Statement of Compliance, then download the file-ready WH-347 (or equivalent Certified Payroll Form) to submit to the GC and the Maine letting agency.

Frequently asked questions

Does Maine accept the federal WH-347?

Yes. Maine looks for a payroll statement with a signed Statement of Compliance, and the federal WH-347 carries the required data, so it is widely accepted for state prevailing-wage reporting. Maine also publishes its own downloadable Certified Payroll Form. There is no single mandatory statewide electronic format for general state reporting — confirm any project-specific submission method with your letting agency.

Does Maine require a special electronic portal?

No statewide electronic portal is mandated for general state prevailing-wage certified payroll. Reporting flows to the general contractor and the Maine letting agency, where the Bureau of Labor Standards reviews it. Some individual federally funded jobs may route through a specific system, so check the requirements for your particular project.

Is PayrollPenguin a compliance guarantee?

No. PayrollPenguin is a reporting and formatting tool — it formats your payroll into a file-ready WH-347 (or equivalent Certified Payroll Form) and flags anomalies for your review. You certify and the awarding agency / Bureau of Labor Standards reviews.