How to file certified payroll in Hawaii (HRS Chapter 104)

Chapter 104 prescribes content, not a rigid form

HRS §104-3 and HAR §12-22-10 require contractors to submit a certified copy of all payrolls for each week, carrying the worker’s classification, hours, rate, gross, deductions, net, and fringe, together with a signed Statement of Compliance. Because the law defines the required content rather than mandating one specific Hawaii form, the federal WH-347 satisfies Chapter 104 — it carries exactly those elements and the Statement of Compliance. PayrollPenguin produces the WH-347 from your payroll so the required content is all present.

Last four of the SSN, and the optional fringe affidavit

Hawaii is lighter on SSN display than some states: HRS §104-3(b) requires only the last four digits of each worker’s Social Security Number on the certified payroll. PayrollPenguin stores only those last four digits — the full number is never kept by default — and shows them where the form calls for them. Hawaii also offers an optional state fringe-benefit affidavit (an Excel worksheet) for documenting how fringe obligations are met; it is supplemental to the certified payroll itself.

Submit weekly to the contracting agency

Chapter 104 certified payroll is submitted weekly, directly to the contracting agency that owns the public-works project, rather than through a contractor-facing central state upload portal. PayrollPenguin flags a late cadence before the weekly deadline, maps your classifications to the wage determination, and keeps a certification audit snapshot of who signed what, and when, so your weekly filings stay consistent and on time.

How to file Hawaii certified payroll

1. Import your payroll run. Upload your ADP, Gusto, QuickBooks, Paychex, or CSV payroll for the pay period.
2. Pick the Hawaii project. Select the public-works project and attach its prevailing-wage determination so classifications and rates line up.
3. Resolve anomalies. PayrollPenguin flags missing fringe, a rate below the determination, or classification gaps so you can fix them before certifying.
4. Certify and export the WH-347. Sign the Statement of Compliance, then download the file-ready WH-347 — carrying the content Chapter 104 requires — to submit weekly to the contracting agency.

Frequently asked questions

Does Hawaii have its own certified-payroll form?

No rigid one. HRS Chapter 104 prescribes the content a certified payroll must carry, not a mandatory Hawaii form, so the federal WH-347 is accepted because it carries that content and the Statement of Compliance. PayrollPenguin produces the file-ready WH-347; you submit it weekly to the contracting agency.

How much of the SSN does Hawaii require?

Only the last four digits. HRS §104-3(b) requires just the last four digits of each worker’s Social Security Number on the certified payroll. PayrollPenguin stores only those last four digits — it never keeps the full number by default — and shows them where the form needs them.

Is PayrollPenguin a compliance guarantee?

No. PayrollPenguin is a reporting and formatting tool — it formats your payroll to carry the content Hawaii’s Chapter 104 requires and flags anomalies for your review. You certify and the contracting agency / DLIR Wage Standards Division reviews.